Compliance : Rules relatives to the relation with the suppliers (gifts, invitations,...).

Contract : Official agreement between two parties.

Customer : By customer, we understand just as much a prospect than a person or institution with which BNP Paribas has already tied up business connections.

Employee : For the application of the present rules, we understand by employee every person working directly or indirectly in the BNP Paribas Group, either as regards an employment contract, or as regards a service contract or in a permanent way, or in a temporary way.

Entity legal entity (branch office or subsidiary) for which the BNP Paribas Group is responsible for or plays a significant role in management:

•  regardless of the size of the equity interest (direct or indirect);
•  regardless of whether the entity is consolidated by Group Finance;
•  regardless of whether the workforce is consolidated by Group Human Resources.

eProcurement : Electronic management tool for purchasing and supply chain. In the BNP Paribas environment, it presently covers part of electronic orders for some products (visiting cards, furniture and office supplies…).

Expense family / Expense category / Sub-category of expenses : To cover its perimeter, EOG has segmented the external expenses of the Group into 9 families, which are in turn divided into a total of about 60 Categories and 220 sub-categories relating to the procurement of goods and services, corresponding to as many homogeneous negotiation environments with respect to market offerings

Framework contract : Global contract the objective of which is to incorporate and standardise existing local contracts or to draw up directives for setting up local contracts.

Gift : Every object, service or advantage offered to an employee by a client or a supplier. A product or service given at a different price from market usually conditions must be considered as a gift.

Global Compact : BNP Paribas has signed the Global Compact programme, which is integrated in the Group's policy and principles. The Global Compact was initiated by the United Nations and appeals to the social responsibility of companies.

It is based on ten fundamental principles , which express a commitment to

•  Human rights and labour standards,
•  Environmental protection through technical and organizational solutions enabling to reduce energy and resource (paper, water, materials, etc.) consumption as well as waste management best practices,
•  Work against all forms of corruption.

Global contract: Contract applicable to at least two territories.

GEO (Group Operational Efficiency) : Central function in charge of procurement for the BNP Paribas group.

EOG negotiator / EOG Buyer : Employee in charge of negotiating contracts with external suppliers, in collaboration with the specifying user entities of the Group. The objective is to guarantee globalisation of procurement. EOG buyers are also called “Expense family managers”.

Invitation :

4 types of invitations are distinguished :

Invitations of demonstration: it concerns invitations made by a customer or a supplier for visits of factories, for seminars, or events in which are either displayed Products / services or exposed analyses.
• Invitations of representation: it concerns invitations of a customer or a supplier during which it is requested to the employee to expose the policy or the views of BNP Paribas on a precise subject in contact with the customer relationship or the offer of the supplier, or in a individual way or within a forum.
• Invitations of maintenance of relationships: it concerns invitations in business lunches.
• Other invitations / invitations of leisure activities: it concerns invitations in demonstrations with not purely professional character or centred on the leisure activities (sportive or cultural events, cultural weekend, sports weekend…).

Local contract : C ontract involving one or more entities in a given territory. When EOG, at its own initiative or upon request from an entity, is involved in negotiations, the local contract is said to be “under global responsibility”.

Local negotiator : Employee in charge of negotiating local contracts in liaison with EOG (contracts outside of EOG scope or on authority from EOG).

Long term contract : Contract that lasts longer than 1 year.

Purchaser : Employee in charge of purchasing goods and services used by the entities (orders, reception, validation, invoicing, payment), in the framework of contracts negotiated by local or global buyers. Depending on the size and organisation of the entities, the same employee often acts as buyer and local purchasing agent.

Purchasing : Activity of ordering goods or services in the framework of a defined agreement/contract.

Purchasing / Procurement Committee : Presided over by the two General Directors of BNP Paribas, comprising the General Secretaries of the central Poles and Functions, this committee, which meets about every two months, has the objective of validating the procurement strategy proposed by EOG and of monitoring its implementation and outcome.

Purchasing Policy : Set of rules & practices to follow for purchasing goods & services.

Referenced : This term means that the global or local procurement agent following a selection/negotiation process has selected the product or the supplier . There is not necessarily a contract with approved suppliers.

Referenced supplier : A supplier that is either approved or preferred or in some cases mandatory for use by BNPP entities. Usually this is a result of an RFP process already carried out by EOG.

Reporting : Official information reports published regularly

Request for Information (RFI) : Procedure for requesting information. It serves to gain knowledge of the market for an expense category, and to position the supplier provisions from a general point of view (distribution strategy, technological development). It generally precedes the launch of a formal request for proposal procedure.

Request for Proposal (RFP) : A procedure for a formal quote to the market. The modalities of this procedure vary according to the importance and the technicality of the expense category and the potential gains anticipated (framework of the documentation, level of detail, number of suppliers consulted etc.).

Request for Quotation (RFQ) : A request sent by a buyer to one or more suppliers for the pricing and availability of a defined quantity of specific items.

Savings : Reduction of expenses resulting from the reduction of the procurement unit price, discounts, as well as reduction of the volumes requested.

Sensitive periods : every period during which RFP or consultation procedures are launched towards clients or suppliers.

Sourcing : Operation that consists of looking for the suppliers who are the best adapted for answering the needs of companies.

Specifications : Document resuming the specifications of the expressed needs.

Spend : Net expenses engaged with a supplier or a distributor.

Supplier, Vendor : Party from whom one purchases goods & services.

Sustainable development : the concept of sustainable development obliges(binds) Businesses and States to worry about the degradation of the environment, about infringements of human rights and about social problems.

Tenders : Companies / suppliers invited to respond to a request for proposal issued by the BNP Paribas entities by submitting an offer of services and prices corresponding to the specifications defined by the buyers, in liaison with the specificator entities.